AGM Notice – DC Students Inc.

AGM Notice

DCSI 2018-2019 Annual General Meeting (Notice of Meeting)


The 2018-2019 Annual General Meeting (AGM) of Durham College Students Inc. (DCSI) will be held on Thursday, February 28, 2019 after the initial meeting on November 16, 2018 was due to low attendance.

This is your opportunity to discuss the structure and activities of your student association and provide feedback.


Registration begins at 1:30 p.m. at both the Oshawa and Whitby locations. Please bring your Durham College student identification card. DCSI representatives will be present to take attendance and to demonstrate how to participate at the AGM. Registration is required to ensure that only those eligible to attend can attend this meeting.

Call to Order

The AGM will begin at 2:00 p.m.  A pizza lunch will be provided during the meeting at both locations.


Oshawa campus: Student Services building, Room SSB 116AB

Whitby campus: Room 2-5

Note: There will be a live video feed between the two campus locations to allow for the greatest possible participation.

Advance polls for those who cannot make the meeting

Advance polls will be held in the following locations and at the following times:

Oshawa campus:

  • Student Centre, Room 212 - Wednesday, February 27, from 10:00 a.m. to 2:00 p.m.
  • The Pit - Thursday, February 28, from 10:00 a.m. to 1:00 p.m.

Whitby campus:

  • (the former Tuck Shop) - Wednesday, February 27, from 11:00 a.m. to 2:00 p.m.

Pickering Learning Site:

  • Pickering Learning Site Student Lounge - Wednesday, February 27, from 11:00 a.m. to 2:00 p.m.


Members of the DCSI may collect the AGM Package, which includes the agenda, resolutions and financial statements for the meeting at the DCSI front office and on the website of DCSI

The business of the AGM will include the following:

Confirmation of By-Law No. 1: Members will be asked to approve the general operating By-Law that contains the governing provisions of the Corporation. The resolution for this item shall read:

That the membership of Incorporated confirms by-law 1 of Durham College Students Incorporated.

Approval of the articles of amendment: It is proposed that the Articles of Amendment be changed to allow for the appointment by the Directors of an External Director outside the membership of the DCSI. The resolution for this item shall read:

That the proposed Article of Amendment be approved by the membership of Durham College Students Incorporated.

Financial Statements: Consideration of the financial statements for the previous fiscal year and the report from Corporation’s public accountant.

Public Accountant: Appointment of the public accountant to hold office until a successor is appointed.

Appointment of directors for the Centre of Skilled Trades, Apprenticeship, and Renewable Technology and the Centre of Justice and Emergency Services: Members from the Centre of Skilled Trades and the Centre for Justice will vote during the AGM to elect a director for the Centre for Skilled Trades and the Centre of Justice and Emergency Services for a term commencing at the end of the meeting and ending on April 30, 2019. Members from those classes who are interested in being appointed for this term, can submit nominations packages found at or at the DCSI offices.